The Gloucester & Bristol Diocesan Association of Church Bell Ringers

The Gloucester and Bristol Diocesan Association of Church Bell Ringers is registered charity number 281431 in England. This Privacy Notice details what data we collect from you when you join the Association or become a Tower Contact for visiting ringers and on what bases we process it.

What information do we collect about you?

We collect information about you when you join the Association or become a nominated Tower Contact.

Members: We will record your name, home tower and membership status. You may opt to provide an email address or telephone number so that we can keep in touch about forthcoming events. In addition, if you complete a Gift Aid declaration to allow the Association to reclaim tax paid on your behalf, we will record your home address as we are required to by HMRC regulations.

Tower Contacts: We will record your name and a means of contact: any or all of postal address, telephone number and email address.

On what bases do we process the information?

The Association processes data about its members on the basis of Legitimate Interest as defined in the General Data Protection Regulation (GDPR) article 6 1(f). This means that we only process data which someone might reasonably consider was needed to record our membership and to facilitate the running of the Association.

If you complete a Gift Aid declaration then we will process that data on the basis of Legal Obligation as defined in the GDPR article 6 1(c). This means we will process the data because we are legally obliged to do so and will continue to do so until the declaration has been cancelled.

If you opt to give us a means of contact which may be but is not limited to email address or telephone number then we will process the data on the basis of Consent as defined in the GDPR article 6 1(a). We will continue to process the data until you cease to be a member of the Association or a tower contact or if you ask us to.

How will we use the information about you?

We collect information to allow us to process and maintain your membership of the Association, to reclaim tax paid under the Gift Aid scheme and optionally inform you about forthcoming events. If you are a Tower Contact then the collected information will appear in our Annual Report and in protected form on our website to enable visiting ringers to make contact.

The Association will never share your information with any other organisation for any purpose, including marketing, except where required to by law.

The Association does not perform any kind of data analysis, sometimes called profiling, on the data collected.

Access to your information and correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us at the address in the ‘How to contact us’ section below. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate or which you no longer wish to share with us. Please be aware however that we must retain some information about you if you wish to remain a member or a tower contact.

Cookies

Cookies are text files typically placed on your computer to collect standard internet log information and visitor behaviour information. The Association does not use cookies in the normal functioning of its website. The only exception to this is when members are invited to register for training events online. Such cookies are deleted as soon as the member has completed the registration process.

For further information visit www.aboutcookies.org or www.allaboutcookies.org. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However in this case the online training registration will not work and you must use the paper alternative.

Other websites

Our website contains links to other websites. This privacy policy only applies to our website so when you link to other websites you should read their own privacy policies.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 30 March 2018.

How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you: by email, or write to us at:

The Honorary Secretary, 46 Byfords Road, Huntley, Gloucester GL19 3EL.

If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you can complain to the UK Information Commissioner’s Office which regulates and enforces data protection law in the UK. Details of how to do this can be found at ico.org.uk.